As we all prepare to filter back into our workplaces, Facility Managers and Corporate Real Estate leaders are now facing the steep challenge of planning something that has never been done before. These are unpredictable times, but that doesn’t mean we have to fly blind and hope for the best. Organizations are mitigating health risks by getting proactive in how they deal with them, and smart in how they use technology to enhance their edge.

So, what can you do to manage a safe transition and prepare for the months ahead? Here are a few tips.

1. Phasing Your Return Around Essential Work

We’ve all heard this one by now, but for those employees who can continue to be productive at home, it is best that they stay at home for the initial move-back as we all test the waters. The first employees back should be employees at low-risk who need their workspaces to be productive. Later waves can be introduced as the situation becomes more stable. Phasing is not only about keeping high-risk staff safe; it’s about creating space for physical distancing.

Archibus can help you keep track of all allocated spaces, plan your moves, prioritize teams that need their spaces the most.

2. Considering Remote Work Options Long-Term

For many, remote work has been a revelation. Making remote work a part of your long-term strategy might make sense to shed a large chunk of unnecessary risk, reduce density, and even reduce space utilization. Remote work is attractive to employees, efficient for space planners, and potentially just as productive as making an appearance.

3. Staggering Shifts to Minimize Unnecessary Interactions

While many may have to return, not everyone has to show up on the same days. Employees can be broken into teams, with designated groups for different days of the week. So one team can come into the office on Mondays and Wednesdays, while the other can come in on Tuesdays and Thursdays.

4. Enhancing Cleaning Protocols

Maintaining a clean workplace will be critical to mitigating the risk of potential infections spreading. Continuous cleaning strategies focus on daily cleaning of any shared workstations, as well as on any major areas of traffic. Some areas, like common lounges, may be better off closed down completely. While these calculations are specific to each workplace, all can benefit from a system for planning and requesting workplace services. Archibus preventive maintenance enables Facility Managers to schedule regular cleaning through automated work orders across the workplace. Mobile service requests can allow anyone in the workplace to request cleaning.

5. Physically Distancing Through Hot Desking

Many companies are looking to reduce the proximity of employees in their workplace, and that means both density planning as well as controlling where employees move throughout the workplace. Archibus Space Planning are planners with the tools and metrics to reconfigure offices for lower density use. With Archibus solutions for hot desking and hoteling, companies can block off bookable workstations to increase the space between employees.

6. Contingency Planning with Environmental Health & Safety

If a new wave of viral infection does occur, it’s important to have the data and insight you need to respond with clear insight into how it’s impacting your workplace. Archibus’ Environmental Health and Safety application enables organizations to track the incident of infection across their workplaces, so that they can keep tabs on the spread and warn staff who may be at risk of exposure.